Request to speak at a meeting

Request to speak at a meeting
To speak at a meeting or share materials with the Committee of the Whole or City Council, please complete the following form by 10 a.m. on the last business day of the week prior to the meeting.

You can include documents under 20MB with your submission.

Thank you for taking the time to share your thoughts and ideas. Learn more about the City’s Procedural Bylaw.

Your contact information is collected to notify you of any changes to the meeting or the topic of discussion. The City Clerk’s Office may contact you for clarification or to address any technical issues with the submitted materials.
Name*

First NameLast Name
Please provide a phonetic spelling of your first and last name *
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Meeting information
Committee/Council*

Committee of the WholeCouncil PlanningCouncilOther
Meeting date*

DayMonthYear
Date
View upcoming meeting agendas for City Council and Committee of the Whole
Agenda item number
If available
Preferred method of delegation*

TelephoneVideoIn-person
View more information about delegating via video.
Do you have a device with a working camera and microphone?*

Yes
You can test your video and audio connection at any time by joining a Webex test meeting.
Subject matter*
If you are representing a community/neighbourhood group or business, please specify the name of the group or business you are representing.
Additional information/accessibility requests related to your delegation
Material for distribution

All materials to be included on the Committee of the Whole/Council public agendas must be submitted with your delegation request.
Do you have material for distribution to Committee/Council?*

YesNo
Upload materials*

pdf, doc, docx, ppt, pptx, jpg, jpeg, gif, png, tif (up to 5 files, maximum 20MB each)
Cancelof
Do you give your permission to be audio and video recorded?*

Yes, I give my permission
Collection of personal information
Personal information provided on this form will be used for the purposes of registering delegates and communicating with delegates regarding meetings, agendas and other related matters. Your information may be made public through the course of a meeting and corresponding agendas or minutes.

Please note that Personal Information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with the provisions of MFIPPA.

Public meetings of Council and Committee(s) are recorded. They are live streamed on the City’s website at guelph.ca/live and the City’s social media page(s), and will be posted online. In addition, they may be recorded and broadcasted on a local television channel. You may be seen and/or heard as part of these broadcasts and your name, comments, and/or presentation materials will become part of the public record.

If you have any questions regarding this collection, use and disclosure of personal information, please contact the City’s Information and Access Coordinator at 519-822-1260 extension 2349 or privacy@guelph.ca.
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Request to speak at a meeting

Meeting information

Material for distribution

Collection of personal information